What's New

Recent Changes to APPs

May 2008

Procedure 880.2: Requests for Off-Campus Real Property Leasing - Updates to References, Issuing Officer, "Department Authorization for Leased Space" form now available online.
Effective Date: 5/28/2008

Policy 880: Assignment and Management of Campus Space - The Issuing Officer has been changed (formerly Administrative Vice Chancellor) and the Responsible Department is now Space Management & Analysis. Additional general updates but no substantive revisions.
Effective Date: 5/12/2008

Procedure 880.1: Requests for Additional Space or Modifications to Existing Space - The Issuing Officer and Responsible Department have been changed. General updates but no substantive revisions.
Effective Date: 5/12/2008

Procedure 615.1: Employee Driving Records - Department heads must now submit a photocopy of the current Driver's License for each prospective incumbent to the Employee Pull Notice Program. The job title "Automotive Technician Supervisor" has been added to the list of University employees to whom this procedure applies.
Effective Date: 5/9/2008

April 2008

Policy 420: Notification of Breaches of Computerized Personal Information - Technical updates include reporting Security Breach incidents that involve medical or health insurance information to the appropriate UCLA HIPAA Privacy Officer and clarification that a Security Breach Coordinator is a role assumed by the IT Compliance Coordinator in each unit. The list of IT Compliance Coordinators has been updated.
Effective Date: 4/16/2008

March 2008

Policy 420: Notification of Breaches of Computerized Personal Information - Consistent with UC IS-3, "Electronic Information Security," a Security Breach involving medical or health insurance information shall also be reported to the Executive Director, Medical Services, UCOP.
Effective Date: 3/14/2008

February 2008

Policy 420: Notification of Breaches of Computerized Personal Information - This revised policy implements UC IS-3, which was revised to implement the provisions of State legislation enacted in January 2008. Specifically, medical and health insurance information were added to the definition of personal information.
Effective Date: 2/27/2008

Procedure 320.1: Use of University Rental Pool Vehicles - Revisions to this procedure include updated terminology and processes. Vehicles are available for rent based on confirmed reservations, not first come, first served.
Effective Date: 2/18/2008

Procedure 745.1: Acquisition of Vehicles and Vessels - Revisions to this procedure include updated terminology and processes.
Effective Date: 2/18/2008

Procedure 630.1: Responding to Reports of Sexual Harassment - Attachment B, Sexual Harassment Information Centers, has been updated.
Effective Date: 2/15/2008

Procedure 925.2: Disclosing Financial Interests in Non-Governmental Sponsors of Contracts, Grants, and Material Transfer Agreements for Research - This revised procedure adds Material Transfer Agreements to Contracts and Grants for which PI's must disclose personal financial interests in the respective non-governmental sponsors. Also, when to disclose and which forms to use has been clarified.
Effective Date: 2/11/2008

January 2008

Policy 980: University International and Exchange Agreements - This revised, expanded policy describes different types of international agreements, including memorandums of understanding, responsibilities of faculty members and selected campus officials, and new procedures for proposing an International Exchange Agreement.
Effective Date: 1/15/2008

Procedure 950.2: Distribution of the Research Allocation Portion of Net License Income - This revised procedure restates the timeframe and basis for the allocation of Net License Income and updates the attendant procedures. The Issuing Officer has also been changed.
Effective Date: 1/4/2008

December 2007

Policy 993: Responding to Allegations of Research Misconduct - Section IV.C. "Limitation Period," first sentence revised to accurately reflect the Code of Federal Regulations provision.
Effective Date: 12/19/2007

October 2007

Policy 420: Notification of Breaches of Computerized Personal Information - This revised policy adds the provision for a substitute method of notice in the event of a security breach, in accordance with UC Business & Finance Bulletin IS-3. Also, the Security Breach Coordinator for Legal Affairs has been updated.
Effective Date: 10/11/2007

September 2007

Policy 811: Environmental Health and Safety - This revised policy restates the University's policy to comply with all applicable laws and regulations in order to maintain a safe and healthy campus environment. The references have been updated and expanded, and most of them moved to an attachment to the policy.
Effective Date: 9/5/2007

August 2007

Policy 991: Protection of Human Subjects - This policy has been rescinded in favor of the UCLA Investigator's Manual and three OPRS/IRB policies.
Effective Date: 8/22/2007

Policy 455: UCLA Email Policy and Guidelines - To clarify that e-mails with a legitimate business purpose to be mass-messaged to UCLA students must be coordinated through the Office of the Registrar regardless of the number of students, the adjective "all" has been deleted in Section VI.A.7., Mass Messaging.
Effective Date: 8/20/2007

July 2007

Policy 193: Allocation and Reallocation of Gifts - This revised policy reflects changes to the maximum dollar limit of gifts to UCLA or The Foundation that may be allocated or reallocated by certain campus officials, in accordance with UC DA 2169, Allocation and Reallocation of Gifts and the accompanying Administrative Guidelines.
Effective Date: 7/27/2007

Policy 420: Notification of Breaches of Computerized Personal Information - The title of the Security Breach Coordinator for the School of Engineering & Applied Science has been updated.
Effective Date: 7/26/2007

Policy 420: Notification of Breaches of Computerized Personal Information - Changes to a designated Security Breach Coordinator must be approved by the appropriate official and communicated to the Director, IT Security; list of Security Breach Coordinators has been updated.
Effective Date: 7/18/2007

See Policy Chronology for a complete listing of APP's that have been published or referenced on this site, listed in descending chronological order. See Changes to APPs for a listing of all APPs that have had changes made to them since their publication on the APPM Web site in July, 1999, grouped by APP number.

Policies and Procedures Not Published in the APPM
Certain of the APP's in the previous UCLA Policy Manual and UCLA Standard Procedures Manual are not published in the APPM because they have been Rescinded or are Under Review.

In order to simplify the overall APP structure, an effort was undertaken to identify and rescind outdated APP's. Other APP's which could readily be updated were designated as Under Review and will remain Under Review until such time as the Responsible Departments can bring them up to date or rescind them. In most cases, Under Review APP's remain in effect and users should contact the Responsible Department with questions. See the Status Table for a complete listing of the affected APP's.