References | Background/Purpose | Statement | Responsibilities I. REFERENCES
UCLA has traditionally accepted support from nongovernmental organizations. Such support takes many forms and has been used for a variety of purposes including fellowship and scholarship support, capital projects and research. This policy is intended to provide guidance in determining how to classify support from nongovernmental (i.e., nonprofit and for-profit) organizations awarded to The Regents of the University of California for research. III. STATEMENT For purposes of this policy support includes, but is not limited to, money, equipment, scarce research materials, knockout mice, etc. Support from nongovernmental organizations for research may be processed as gifts, grants, contracts or Material Transfer Agreements (MTAs) depending on the circumstances of each award. The criteria for determining which awards are to be processed as gifts are not rigid. Rather, the determination that a particular award is, or is not, to be considered a gift is a matter that requires thoughtful judgment.
Gifts, grants, contracts for research and MTAs are all differentiated from sales and services activities in that they provide support for nonstandardized testing or other services. Sales and services activities involve the delivery of a standardized product or service at a pre-established, per-unit price that has been approved by the campus Policy Committee on Sales and Service Activities and Service Enterprises (POSSSE). IV. RESPONSIBILITIES
Before the University can accept support from nongovernmental entities for specific research projects, the proposed project must be reviewed and approved at the department or school or college level, in accordance with established policy for the review of all proposed sponsored research projects. Research support received from nongovernmental organizations should be reviewed at the department, or school or college level in accordance with criteria listed in Section III, above, and a determination made about appropriate classification of the award. Based on such determination, related documents should be forwarded either to Gift Services, in the case of gifts; the Office of Contract and Grant Administration (OCGA), in the case of contracts and grants; or the Office of Intellectual Property Administration, in the case of MTAs, for acceptance. Gift Services is responsible for the acceptance of gifts from individuals and nongovernmental organizations. Accounting (including account setup) for gifts made to The Regents is handled by Corporate Accounting. Gift Services will review gift materials, including Tender of Gift forms and other relevant documentation, submitted by departments or schools to verify that funds may be accepted as gifts.
In cases where the classification of a gift is in question, Gift Services will request that OCGA make a determination as to how the funds should be classified. Depending on the outcome of the review, OCGA will advise Gift Services as to whether they should complete the gift acceptance process or notify the Principal Investigator and/or the PI's Departmental Business Office about redirecting the paperwork to facilitate acceptance of the support in another manner.
Office of Research Administration through two of its component units, the Office of Contract and Grant Administration (OCGA) and Extramural Fund Management (EFM), is responsible for the acceptance and administration of contract and grant funds awarded in support of research by nongovernmental (nonprofit and for-profit) and government sponsors.
Office of Intellectual Property Administration is responsible for the negotiation and execution of MTAs. the Responsible Department listed at the top of this document. |
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