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UCLA Procedure 115.1:
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Lowering of University Flag to Half-Mast (Upon Death of Employee or
Elected Student Government Official)
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Issuing Officer:
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Assistant
Vice Chancellor, Facilities Management
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Printable View
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Responsible Dept:
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Facilities
Management
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Effective
Date:
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July
1, 1998
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Supersedes:
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UCLA Procedure
030.1, dated 7/1/1991
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References
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General Policy
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Procedures
I.
REFERENCES
- UCLA Policy 115, Display of Flags, 7/1/1998;
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UCLA Procedure
160.1, Employee Death Reporting, 5/1/1999;
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UCLA Policy 160, Faculty, Staff, or Student Death Response and Reporting, 5/1/1999.
II.
GENERAL POLICY
The lowering of flags to half-mast at
campus locations is done, traditionally, upon the death of certain designated persons, as
set forth below.
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Upon the death of a Federal or State
official, or otherwise at the direction of the President of the United States or the
Governor of California, the flag of the United States will be lowered to half-mast for the
period of mourning announced in the proclamation; the State and University of California
flags must also be lowered to half-mast, accordingly, if flown.
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The UCLA campus follows the
practice of honoring any campus employee or elected student official upon his or her death
by lowering to half-mast the University flag only at the Pauley Pavilion location for one
day, usually the date of interment (refer to Section III. below). The first Thursday and
Friday of each month are reserved for commemoration of deceased UCLA employees and
deceased student government officials or others, as the Chancellor deems appropriate, who passed away
the previous month.
In all cases above, an appropriate notation is
placed on the plaque located at the bases of the flagpole.
III.
PROCEDURES
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RESPONSIBILITY
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ACTION
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Department Head
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Upon death of academic or staff
employee, requests lowering of University flag to half-mast and the date when call to
Chancellor's Office is made to notify of employee's death.
OR
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Student Government Association
President (Graduate or Undergraduate)
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Upon death of elected student
government official, requests lowering of University flag to half-mast and the date when
call is made to Chancellor’s Office to notify them of student’s death.
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Chancellor’s
Office
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Abstracts pertinent information
on to a Death Notice form after receiving telephone request and forwards copies to
appropriate departments.
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Contacts Facilities Management
with information regarding deceased UCLA employees and deceased student officials or
others, as the Chancellor deems appropriate, in advance of first Thursday and Friday of
the month following their death.
Note
: If the first day of the month falls on a
Friday, the flag will be lowered the following Thursday and Friday (the 7th and
8th of the month).
Also notifies Chancellor’s Communication Service for
inclusion of information in PRECIS.
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Facilities Management
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Coordinates details for lowering
University flag to half-mast at Pauley Pavilion location, and placement and removal of 3 x
5 index cards in flagpole plaque.
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Issuing Officer
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/s/ Jack Powazek
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____________________________________________
Assistant Vice Chancellor, Facilities Management
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Questions concerning this policy or procedure should be referred
to
the Responsible Department listed at the top of this document.
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