| May 2008 |
|
Procedure
880.2:
Requests for Off-Campus Real Property Leasing - Updates to References, Issuing Officer, "Department Authorization for Leased Space" form now available online.
Effective Date: 5/28/2008 |
|
Policy
880:
Assignment and Management of Campus Space - The Issuing Officer has been changed (formerly Administrative Vice Chancellor) and the Responsible Department is now Space Management & Analysis. Additional general updates but no substantive revisions.
Effective Date: 5/12/2008 |
|
Procedure
880.1:
Requests for Additional Space or Modifications to Existing Space - The Issuing Officer and Responsible Department have been changed. General updates but no substantive revisions.
Effective Date: 5/12/2008 |
|
Procedure
615.1:
Employee Driving Records - Department heads must now submit a photocopy of the current Driver's License for each prospective incumbent to the Employee Pull Notice Program. The job title "Automotive Technician Supervisor" has been added to the list of University employees to whom this procedure applies.
Effective Date: 5/9/2008 |
| April 2008 |
|
Policy
420:
Notification of Breaches of Computerized Personal Information - Technical updates include reporting Security Breach incidents that involve medical or health insurance information to the appropriate UCLA HIPAA Privacy Officer and clarification that a Security Breach Coordinator is a role assumed by the IT Compliance Coordinator in each unit. The list of IT Compliance Coordinators has been updated.
Effective Date: 4/16/2008 |
| March 2008 |
|
Policy
420:
Notification of Breaches of Computerized Personal Information - Consistent with UC IS-3, "Electronic Information Security," a Security Breach involving medical or health insurance information shall also be reported to the Executive Director, Medical Services, UCOP.
Effective Date: 3/14/2008 |
|
| February 2008 |
|
Policy
420:
Notification of Breaches of Computerized Personal Information - This revised policy implements UC IS-3, which was revised to implement the provisions of State legislation enacted in January 2008. Specifically, medical and health insurance information were added to the definition of personal information.
Effective Date: 2/27/2008 |
|
Procedure
320.1:
Use of University Rental Pool Vehicles - Revisions to this procedure include updated terminology and processes. Vehicles are available for rent based on confirmed reservations, not first come, first served.
Effective Date: 2/18/2008 |
|
Procedure
745.1:
Acquisition of Vehicles and Vessels - Revisions to this procedure include updated terminology and processes.
Effective Date: 2/18/2008 |
|
Procedure
630.1:
Responding to Reports of Sexual Harassment - Attachment B, Sexual Harassment Information Centers, has been updated.
Effective Date: 2/15/2008 |
|
Procedure
925.2:
Disclosing Financial Interests in Non-Governmental Sponsors of Contracts, Grants, and Material Transfer Agreements for Research - This revised procedure adds Material Transfer Agreements to Contracts and Grants for which PI's must disclose personal financial interests in the respective non-governmental sponsors. Also, when to disclose and which forms to use has been clarified.
Effective Date: 2/11/2008 |
| January 2008 |
|
Policy
980:
University International and Exchange Agreements - This revised, expanded policy describes different types of international agreements, including memorandums of understanding, responsibilities of faculty members and selected campus officials, and new procedures for proposing an International Exchange Agreement.
Effective Date: 1/15/2008 |
|
Procedure
950.2:
Distribution of the Research Allocation Portion of Net License Income - This revised procedure restates the timeframe and basis for the allocation of Net License Income and updates the attendant procedures. The Issuing Officer has also been changed.
Effective Date: 1/4/2008 |
|
|
| December 2007 |
|
Policy
993:
Responding to Allegations of Research Misconduct - Section IV.C. "Limitation Period," first sentence revised to accurately reflect the Code of Federal Regulations provision.
Effective Date: 12/19/2007 |
| October 2007 |
|
Policy
420:
Notification of Breaches of Computerized Personal Information - This revised policy adds the provision for a substitute method of notice in the event of a security breach, in accordance with UC Business & Finance Bulletin IS-3. Also, the Security Breach Coordinator for Legal Affairs has been updated.
Effective Date: 10/11/2007 |
| September 2007 |
|
Policy
811:
Environmental Health and Safety - This revised policy restates the University's policy to comply with all applicable laws and regulations in order to maintain a safe and healthy campus environment. The references have been updated and expanded, and most of them moved to an attachment to the policy.
Effective Date: 9/5/2007 |
| August 2007 |
|
Policy
991:
Protection of Human Subjects - This policy has been rescinded in favor of the UCLA Investigator's Manual and three OPRS/IRB policies.
Effective Date: 8/22/2007 |
|
Policy
455:
UCLA Email Policy and Guidelines - To clarify that e-mails with a legitimate business purpose to be mass-messaged to UCLA students must be coordinated through the Office of the Registrar regardless of the number of students, the adjective "all" has been deleted in Section VI.A.7., Mass Messaging.
Effective Date: 8/20/2007 |
| July 2007 |
|
Policy
193:
Allocation and Reallocation of Gifts - This revised policy reflects changes to the maximum dollar limit of gifts to UCLA or The Foundation that may be allocated or reallocated by certain campus officials, in accordance with UC DA 2169, Allocation and Reallocation of Gifts and the accompanying Administrative Guidelines.
Effective Date: 7/27/2007 |
|
Policy
420:
Notification of Breaches of Computerized Personal Information - The title of the Security Breach Coordinator for the School of Engineering & Applied Science has been updated.
Effective Date: 7/26/2007 |
|
|
|
Policy
420:
Notification of Breaches of Computerized Personal Information - Changes to a designated Security Breach Coordinator must be approved by the appropriate official and communicated to the Director, IT Security; list of Security Breach Coordinators has been updated.
Effective Date: 7/18/2007 |
| June 2007 |
|
Policy
131:
Weapons on Campus - This new policy is intended to incorporate the legislative weapons prohibitions and principles of the related UC implementing guidelines in the context of the UCLA campus, and to extend the prohibition to include fireworks.
Effective Date: 6/7/2007 |
| May 2007 |
|
Policy
925:
Financial Conflicts of Interest in Research - This revised policy clarifies, per State of California regulations, that individuals responsible for the review and approval of research under UCLA's auspices must disqualify themselves from influencing or participating in decisions related to research supported by entitites in which they have a personal financial interest.
Effective Date: 5/22/2007 |
|
Policy
420:
Notification of Breaches of Computerized Personal Information - This revised policy clarifies which campus officials have responsibilities for the security of data files containing Personal Information in their respective areas. The list of Security Breach Coordinators (Attachment A) has also been updated.
Effective Date: 5/21/2007 |
| April 2007 |
|
Procedure
630.1:
Responding to Reports of Sexual Harassment - Revisions to this procedure clarify the role of the Dean of Students Office and the application of the Student Code of Conduct in the formal investigation of reports of sexual harassment when a student is the accused.
Effective Date: 4/20/2007 |
| February 2007 |
|
Procedure
925.3:
Disclosing Financial Interests Relevant to Federally-Sponsored Contracts and Grants for Research - This procedure has been revised to reorganize the content for easier comprehension, to emphasize the purpose and scope, and to clarify certain procedures and requirements.
Effective Date: 2/15/2007 |
|
Policy
135:
Pets on Campus - Reference to the State of California Penal Code, Section 597.7 added under Policy Section III.A.1. to reflect recently-enacted legislation.
Effective Date: 2/5/2007 |
|
|
|
Policy
993:
Responding to Allegations of Research Misconduct - A notification requirement to a Research Sponsor was inadvertently omitted from the June 16, 2006 version of the policy. It has been inserted as the first bullet point under section IV.I.
Effective Date: 2/5/2007 |
| January 2007 |
|
Policy
420:
Notification of Breaches of Computerized Personal Information - The Campus Security Breach Coordinator for Research Programs has been changed.
Effective Date: 1/19/2007 |
| December 2006 |
|
Policy
420:
Notification of Breaches of Computerized Personal Information - The references to the Director, IT Policy have been changed to the Director, IT Security. Audit & Advisory Services will be notified of any potential security breach. The list of Campus Security Breach Coordinators has been revised.
Effective Date: 12/1/2006 |
| November 2006 |
|
Policy
455:
UCLA Email Policy and Guidelines - This revised policy contains two new provisions regarding the use of email for disseminating official communications and Lifetime Email Addresses for students and graduates.
Effective Date: 11/8/2006 |
|
Policy
120:
Legal Processes - Summonses and Complaints, and Subpoenas - Attachment A "List of Legal Coordinators" has been updated.
Effective Date: 11/7/2006 |
|
Procedure
630.1:
Responding to Reports of Sexual Harassment - The Issuing Officer has been changed from the Assistant Vice Chancellor, Campus Human Resources to the Chancellor.
Effective Date: 11/2/2006 |
| October 2006 |
|
Policy
970:
Affiliation Agreements - The referenced UCLA DA has been updated. Accordingly, the delegatees in Section IV.A. have been updated.
Effective Date: 10/11/2006 |
|
|
| July 2006 |
|
Procedure
745.1:
Acquisition of Vehicles and Vessels - This revised procedure describes the various ways departments can acquire vehicles for University business use, including purchase, lease or via donation or transfer. Fleet Services will help departments coordinate the acquisition of vessels via Campus Purchasing.
Effective Date: 7/27/2006 |
|
Policy
305:
Workers' Compensation Rate Additive Program - This revised policy includes an updated listing of the members of the Rate Additive Committee and specifies that the Vice Chancellor for Business & Administrative Services shall be the final approver for all funding proposals.
Effective Date: 7/10/2006 |
|
Procedure
305.1:
Workers' Compensation Rate Additive Program Funding Guidelines - Revised procedure reflects changes to Policy 305 and describes the roles of OIRM and EH&S in reviewing proposals for funding Loss Control and Loss Prevention programs, respectively.
Effective Date: 7/10/2006 |
| June 2006 |
|
Policy
993:
Responding to Allegations of Research Misconduct - This revised policy/procedure implements the relevant provisions of the Code of Federal Regulations regarding allegations of misconduct in research and is applicable to all individuals with an appointment or formal affiliation with UCLA.
Effective Date: 6/16/2006 |
| May 2006 |
|
Policy
192:
Soliciting, Accepting, and Returning Gifts - This new policy defines "gifts" made to the University or to The UCLA Foundation and desribes the various types and levels of authority that UCLA officials have in the solicitation, acceptance, and return of gifts.
Effective Date: 5/4/2006 |
|
Policy
193:
Allocation and Reallocation of Gifts - This new policy complies with the provisions of the delegation of authority for the allocation and reallocation of gifts and promulgates local allocation instructions for UCLA officials.
Effective Date: 5/4/2006 |
|
Procedure
615.1:
Employee Driving Records - This revised procedure updates references to the DMV Employer Pull Notice Program. Attachment B, UCLA Employer Pull Notice Program Add, Delete, Update form (formerly Attachment C) has been significantly revised.
Effective Date: 5/2/2006 |
|
|
| April 2006 |
|
Procedure
320.1:
Use of University Rental Pool Vehicles - This procedure supersedes the 7/1/1998 version and the authorization form (formerly Attachment A) was deleted because it is no longer used.
Effective Date: 4/14/2006 |
| March 2006 |
|
Procedure
630.1:
Responding to Reports of Sexual Harassment - References and links to the revised UC Policy on Sexual Harassment (as of February 10, 2006) have been updated.
Effective Date: 3/7/2006 |
| February 2006 |
|
Procedure
925.3:
Disclosing Financial Interests Relevant to Federally-Sponsored Contracts and Grants for Research - This revised procedure clarifies several of the Definitions and expands upon the conditions under which a financial interest would be considered as related to a proposal or award. It also expands upon who must disclose significant financial interests.
Effective Date: 2/13/2006 |
| January 2006 |
|
Policy
464:
Online Copyright Infringement Liability Limitation - The Responsible Department and Contact have been changed. The Designated Agent is now the Director, IT Policy.
Effective Date: 1/26/2006 |
|
Policy
191:
Mass Gift and Membership Solicitations - This revised policy updates selected definitions and the Sample Gift and Membership Solicitation Remittance Card (Attachment D).
Effective Date: 1/20/2006 |
| December 2005 |
|
Policy
350:
Telecommunication Systems Services - This revised policy clarifies CTS's authority to administer the installation of campus telecommunication systems in accordance with UC policy and the California Public Contract Code, and departments' responsibilities for the appropriate use and maintenance of their respective telecommunication systems.
Effective Date: 12/16/2005 |
|
Policy
455:
UCLA Email Policy and Guidelines - Change of UCLA Authorizing Official for non-consensual access to staff emails, as referenced in section V.E.2 and Attachment D.
Effective Date: 12/1/2005 |
|
|
| November 2005 |
|
Policy
120:
Legal Processes - Summonses and Complaints, and Subpoenas - Attachment A "List of Legal Coordinators" has been updated
Effective Date: 11/30/2005 |
|
Policy
420:
Notification of Breaches of Computerized Personal Information - New Campus Security Breach Coordinator for Medical Sciences and School of Medicine listed on Attachment A.
Effective Date: 11/23/2005 |
|
Policy
401:
Minimum Security Standards for Network Devices - This new policy establishes the Minimum Security Standards for all electronic devices connecting to the UCLA Campus Network. Implementing Guidelines are also attached to the policy to assist System Administrators and Connectivity Service Providers to achieve compliance with the standards.
Effective Date: 11/22/2005 |
|
Policy
921:
Accepting Support for Research from Nongovernmental Organizations - This revised policy encompasses all forms of support for research, not just financial support. Material Transfer Agreements have been added as another means of processing support from nongovernmental organizations.
Effective Date: 11/10/2005 |
|
Policy
361:
Cash Handling Safety and Security - This new policy implements the minimum requirements of UC Business & Finance Bulletin BUS-49 related to the safe and secure handling of cash and cash equivalents by all departments or units engaged in any form of cash handling activities.
Effective Date: 11/1/2005 |
| October 2005 |
|
Policy
420:
Notification of Breaches of Computerized Personal Information - New Campus Security Breach Coordinator for Research Programs listed on Attachment A; additional principle added to list of Data Security Guidelines in Attachment B.
Effective Date: 10/5/2005 |
| September 2005 |
|
Policy
411:
Registration and Use of UCLA Domain Names - This revised policy simplifies the requirements for requesting an internal UCLA domain name, including a shortened request form and tips on choosing a meaningful domain name.
Effective Date: 9/14/2005 |
|
|
| August 2005 |
|
Policy
420:
Notification of Breaches of Computerized Personal Information - This revised policy describes the responsibilities of designated Security Breach Coordinators and breaks down the procedures into two parts - Initial Reporting & Analysis and Security Breach Notification. An updated listing of Security Breach Coordinators and suggested Data Security Guidelines are attached to the policy.
Effective Date: 8/1/2005 |
| July 2005 |
|
Procedure
620.1:
Reporting Whistleblower Complaints - Attachment B, "Whistleblower Retaliation Complaint Form" has been modified.
Effective Date: 7/22/2005 |
|
Procedure
925.1:
Disclosing Financial Interests in Non-Governmental Donors of Gifts - This revised procedure eliminates the former requirement to report positive disclosures after the gift expenditure and specifies who is required to report.
Effective Date: 7/11/2005 |
|
Procedure
925.2:
Disclosing Financial Interests in Non-Governmental Sponsors of Contracts, Grants, and Material Transfer Agreements for Research - This revised procedure eliminates the former requirement to report positive disclosures after the award expenditure; extends the reporting requirement to registered domestic partners; and clarifies other types of compensation that are reportable.
Effective Date: 7/11/2005 |
| May 2005 |
|
Procedure
630.1:
Responding to Reports of Sexual Harassment - This revised procedure reflects the significant changes to UC policy (revised as of 12/14/2004) and specifies the responsibilities placed on managers and supervisors to respond promptly and effectively to reports of sexual harassment.
Effective Date: 5/19/2005 |
|
Policy
125:
Offer of Monetary Rewards in Criminal Investigations - This revised policy clarifies that a monetary reward may be offered only when circumstances indicate that it would be effective in the successful prosecution of a criminal investigation. The Issuing Officer has been changed to the Vice Chancellor, Business & Administrative Services.
Effective Date: 5/2/2005 |
| December 2004 |
|
Policy
120:
Legal Processes - Summonses and Complaints, and Subpoenas - Attachment A "List of Legal Coordinators" has been updated.
Effective Date: 12/17/2004 |
|
|
| November 2004 |
|
Procedure
348.1:
Student Sponsorship; Agreements, Billing, and Collection of Fees - This procedure has been reviewed by the Director, Student Financial Services, and determined to be current and correct as stated.
Effective Date: 11/24/2004 |
|
Policy
191:
Mass Gift and Membership Solicitations - This new policy defines the mass solicitation process at UCLA and describes the basic steps for generating remittance devices, including required and suggested elements.
Effective Date: 11/16/2004 |
| October 2004 |
|
Policy
140:
Awarding of the UCLA Medal - This revised policy specifies that current state and local elected officials may not be awarded the UCLA Medal, in addition to those officials and persons already listed. The Issuing Officer has been changed from the Executive Vice Chancellor to the Vice Chancellor, External Affairs.
Effective Date: 10/28/2004 |
| September 2004 |
|
Policy
990:
Use of Laboratory Animal Subjects in Research - Change of Responsible Department Contact to Judith Brookshire, Director OPRS.
Effective Date: 9/22/2004 |
|
Procedure
1110.1:
Approval for Use of Laboratory Animal Subjects - Change of Responsible Department Contact for rescinded Procedure 1110.1 to Judith Brookshire, Director OPRS.
Effective Date: 9/22/2004 |
|
Procedure
1110.2:
Acquisition of Laboratory Animal Subjects - Change of Responsible Department Contact for rescinded Procedure 1110.2 to Judith Brookshire, Director OPRS.
Effective Date: 9/22/2004 |
|
Procedure
1110.3:
Annual Report to U.S. Department of Agriculture - Animal Subjects Used in Actual Research or Experimentation - Change of Responsible Department Contact for rescinded Procedure 1110.3 to Judith Brookshire, Director OPRS.
Effective Date: 9/22/2004 |
|
|
| August 2004 |
|
Procedure
925.1:
Disclosing Financial Interests in Non-Governmental Donors of Gifts - This revised procedure references a revised Disclosure Supplement form which may be used in conjunction with Form 700-U (State) or Form 740 (Federal). This procedure supersedes UCLA Procedure 925.1, dated August 1, 2003.
Effective Date: 8/30/2004 |
|
Procedure
925.2:
Disclosing Financial Interests in Non-Governmental Sponsors of Contracts, Grants, and Material Transfer Agreements for Research - This revised procedure clarifies the difference between Significant Financial Interest and plain Financial Interest and their respective disclosure requirements. The related disclosure forms have been revised. This procedure supersedes UCLA Procedure 925.2, dated April 23, 2004.
Effective Date: 8/30/2004 |
|
Procedure
925.3:
Disclosing Financial Interests Relevant to Federally-Sponsored Contracts and Grants for Research - This revised procedure expands the definition of Key Personnel and references the revised Disclosure Supplement form. This procedure supersedes UCLA Procedure 925.3, dated August 1, 2003.
Effective Date: 8/30/2004 |
| May 2004 |
|
Procedure
112.1:
Requests to Name a Campus Facility in Honor of an Individual - Technical correction under section IV. Procedures. Chancellor submits proposal request to the Executive Committee, not the Academic Affairs Council.
Effective Date: 5/14/2004 |
| April 2004 |
|
Procedure
300.1:
General, Auto and Employment Practices Liability Insurance, Claims and Lawsuits - Minor revisions and updates to this procedure include the coverage of employee practices wrongful acts under this insurance program and streamlined handling of claims procedures.
Effective Date: 4/30/2004 |
|
Procedure
925.2:
Disclosing Financial Interests in Non-Governmental Sponsors of Contracts, Grants, and Material Transfer Agreements for Research - This revised procedure clarifies disclosure requirements for projects involving human subjects testing and requires that any collaborators from other institutions adhere to relevant UCLA policies and procedures for disclosure of financial interests.
Effective Date: 4/23/2004 |
| March 2004 |
|
Policy
411:
Registration and Use of UCLA Domain Names - This revised policy clarifies which campus entities may request a UCLA Domain Name and under what circumstances, and that UCLA Marketing & Communication Services reserves the right to deny any request for a UCLA Domain Name.
Effective Date: 3/29/2004 |
|
|
| January 2004 |
|
Policy
863:
Filming and Photography on Campus - This revised and expanded policy clarifies under what circumstances filming and photography on the UCLA campus and its properties may be allowed. This policy supersedes UCLA Policy 863, dated January 1, 1999.
Effective Date: 1/23/2004 |
|
Policy
411:
Registration and Use of UCLA Domain Names - Policy 111 has been given the new number 411 in order to be included in the new section 400 - Information Technology.
Effective Date: 1/21/2004 |
|
Policy
455:
UCLA Email Policy and Guidelines - Policy 355 has been given the new number 455 in order to be included in the new section 400 - Information Technology.
Effective Date: 1/21/2004 |
|
Policy
464:
Online Copyright Infringement Liability Limitation - Policy 964 has been given the new number 464 in order to be included in the new section 400 - Information Technology.
Effective Date: 1/21/2004 |
|
Policy
810:
Smoke-Free Environment - Revised to reflect new state legislation enacted as of January 1, 2004 which specifies that smoking is not permitted within twenty feet (formerly five feet) of main entrances, exits, or operable windows of public buildings.
Effective Date: 1/20/2004 |
|
Policy
420:
Notification of Breaches of Computerized Personal Information - This new policy describes circumstances when notification of a system security breach is required and identifies the campus officials responsible for responding. It also describes the responsibilities of Vice Chancellors and Deans for ensuring compliance in their respective units.
Effective Date: 1/5/2004 |
| December 2003 |
|
Policy
900:
Principal Investigator Eligibility - Section III.C.1 listing of campus officials with the authority to approve exceptions to Principal Investigator eligibility requirements for submitting a contract or grant proposal has been updated to conform with the Delegation of Authority.
Effective Date: 12/22/2003 |
|
|
| October 2003 |
|
Policy
120:
Legal Processes - Summonses and Complaints, and Subpoenas - Attachment A "List of Legal Coordinators" has been updated.
Effective Date: 10/28/2003 |
| August 2003 |
|
Policy
135:
Pets on Campus - This new policy clarifies under what conditions dogs or other pets may be allowed on campus property and in campus facilities.
Effective Date: 8/18/2003 |
|
Procedure
925.1:
Disclosing Financial Interests in Non-Governmental Donors of Gifts - This revised procedure describes the process for the required disclosure of financial interests in non-governmental donors of gifts by principal investigators.
Effective Date: 8/1/2003 |
|
Procedure
925.2:
Disclosing Financial Interests in Non-Governmental Sponsors of Contracts, Grants, and Material Transfer Agreements for Research - This revised procedure describes the process for the required disclosure of financial interests in non-governmental sponsors of contracts and grants by principal investigators and key personnel.
Effective Date: 8/1/2003 |
|
Procedure
925.3:
Disclosing Financial Interests Relevant to Federally-Sponsored Contracts and Grants for Research - This revised procedure describes the process for the required disclosure of significant financial interests that relate to certain proposed sponsored projects. Principal investigators and key personnel must make such disclosures.
Effective Date: 8/1/2003 |
| June 2003 |
|
Policy
120:
Legal Processes - Summonses and Complaints, and Subpoenas - Attachment A "List of Legal Coordinators" has been updated.
Effective Date: 6/23/2003 |
|
Policy
925:
Financial Conflicts of Interest in Research - This new policy describes the responsibility of faculty and staff engaged in research for reporting financial interests in outside entities that may be construed as a conflict of financial interest.
Effective Date: 6/12/2003 |
|
|
| May 2003 |
|
Policy
455:
UCLA Email Policy and Guidelines - New provision on Mass Messaging added to Section VI.A.7.
Effective Date: 5/16/2003 |
| April 2003 |
|
Procedure
950.2:
Distribution of the Research Allocation Portion of Net License Income - This new procedure outlines the UCLA process for allocation and use of its portion of Net License Income derived from the commercialization of an invention.
Effective Date: 4/25/2003 |
|
Policy
870:
General Assignment Classroom Scheduling - This new policy sets forth the criteria used to assign instructional space in general assignment classrooms controlled by the Registrar's Office.
Effective Date: 4/21/2003 |
| February 2003 |
|
Policy
980:
University International and Exchange Agreements - Revised policy reflects change of Institute's name, updated procedures for submitting proposed Agreements, and is reissued under signature of the Vice Provost - UCLA International Institute. This policy supersedes UCLA Procedure 980, dated January 1, 1999.
Effective Date: 2/20/2003 |
| January 2003 |
|
Policy
913:
Disposition of Unexpended Balances in Contracts and Grants - This revised policy confirms the Chancellor's decision to convert qualified fund balances to unrestricted funds, for appropriate access by Principal Investigators. This policy supersedes UCLA Policy 913, dated June 30, 1999.
Effective Date: 1/15/2003 |
| December 2002 |
|
Policy
900:
Principal Investigator Eligibility - Item 4 in the References section has been updated to reflect a superseding Delegation of Authority. This policy supersedes UCLA Policy 900, dated July 1, 1998.
Effective Date: 12/13/2002 |
| October 2002 |
|
Policy
921:
Accepting Support for Research from Nongovernmental Organizations - This revised policy describes the manner in which private funds may be accepted and used in support of research projects. This policy supersedes UCLA Policy 921, dated July 1, 1998.
Effective Date: 10/15/2002 |
|
|
| August 2002 |
|
Policy
150:
Conflict of Interest - This revised policy facilitates the dissemination of the revised Compendium of Specialized University Policies, Guidelines, and Regulations Related to Conflict of Interest (Business and Finance Bulletin G-39). This policy supersedes UCLA Policy 660, dated July 1, 1998.
Effective Date: 8/9/2002 |
|
Procedure
620.1:
Reporting Whistleblower Complaints - This new procedure provides implementing guidelines for the revised UC policies on reporting whistleblower complaints and protection against retaliation for reporting such complaints, including forms to complete in each instance.
Effective Date: 8/1/2002 |
| July 2002 |
|
Policy
910:
Management of Sponsored Projects - Revised policy includes definitions and updated/expanded statement of responsibilities for the management of sponsored projects in compliance with various fiscal and administrative regulations.
Effective Date: 7/1/2002 |
| April 2002 |
|
Policy
411:
Registration and Use of UCLA Domain Names - This new policy interprets how existing UC and UCLA policies apply to the registration and appropriate use of domain names at UCLA and also addresses aspects not covered by existing University policies.
Effective Date: 4/15/2002 |
| September 2001 |
|
Procedure
350.6:
Data Services - New procedure describes responsibilities for the UCLA Campus Backbone Network and procedures for requesting related data services.
Effective Date: 9/19/2001 |
| August 2001 |
|
Policy
990:
Use of Laboratory Animal Subjects in Research - Revised policy describes UCLA's commitment to adhere to all Federal, State, and UC policies and regulations regarding the proper care and use of animal subjects in research. This policy supersedes UCLA Policy 1110, dated January 1, 1986.
Effective Date: 8/1/2001 |
| July 2001 |
|
Policy
350:
Telecommunication Systems Services - This revised policy describes the principal products and services that Communications Technology Services (CTS) offers to the campus, and the responsibiltites of CTS and campus departments in the ordering and use of such services.
Effective Date: 7/16/2001 |
|
|
|
Procedure
350.1:
Telephone and Voice Related Services - Revised Procedure for ordering voice related services and initiating repair requests from Communications Technology Services.
Effective Date: 7/16/2001 |
|
Procedure
350.2:
Telephone Directories - Revised procedure describes the types of campus and UC directory listings available and how departments can request them as well as listings in the local White and Yellow Pages directories.
Effective Date: 7/16/2001 |
|
Procedure
350.3:
Use of University Wire Services (Telegram, Mailgram, Cablegram, Telex and TWX) - This procedure has been rescinded.
Effective Date: 7/16/2001 |
|
Procedure
350.4:
Two-Way Radio Services - Revised procedure describes the UCLA Radio System and clarifies who is authorized to use this system and under what circumstances. Also, lists steps for ordering products and services and initiating repair requests.
Effective Date: 7/16/2001 |
|
Procedure
350.5:
Telephone Answering Systems and Services - This procedure has been rescinded.
Effective Date: 7/16/2001 |
|
Procedure
350.7:
Video Services - New procedure explains the purpose of the UCLA Community Antenna TV system, who may subscribe to the services offered and how Communications Technology Services will fulfill orders and respond to repair requests.
Effective Date: 7/16/2001 |
|
Procedure
1110.1:
Approval for Use of Laboratory Animal Subjects - This procedure has been rescinded.
Effective Date: 7/16/2001 |
|
|
|
Procedure
1110.2:
Acquisition of Laboratory Animal Subjects - This procedure has been rescinded.
Effective Date: 7/16/2001 |
|
Procedure
1110.3:
Annual Report to U.S. Department of Agriculture - Animal Subjects Used in Actual Research or Experimentation - This procedure has been rescinded.
Effective Date: 7/16/2001 |
|
Policy
360:
Internal Control Guidelines for Campus Departments - This revised policy describes the internal control process, its objectives, and how the objectives can be met through implementation of internal control principles and components. This policy supersedes UCLA Policy 560, dated May 1, 1988.
Effective Date: 7/9/2001 |
| March 2001 |
|
Policy
140:
Awarding of the UCLA Medal - This revised policy more clearly sets forth a basic policy statement, criteria for receiving the Medal, and procedures for nominating potential recipients of the Medal. The new Responsible Department is the Office of Special Events & Protocol. This policy supersedes UCLA Policy 140, dated July 1, 1998.
Effective Date: 3/1/2001 |
| August 2000 |
|
Policy
455:
UCLA Email Policy and Guidelines - This new policy clarifies the applicability of existing law and other University policies to email; defines new policy and procedures where existing policies do not specifically address issues particular to email.
Effective Date: 8/1/2000 |
|
Policy
464:
Online Copyright Infringement Liability Limitation - New policy describes provisions contained in the Digital Millennium Copyright Act that limit the liability of UCLA, as an online service provider, for alleged online copyright infringement. Establishes responsibility for the receipt and processing of claims by a Designated Agent, and for the review
Effective Date: 8/1/2000 |
| May 2000 |
|
Policy
860:
Extracurricular Use of University Facilities - Revised policy sets forth the conditions under which non-University groups may utilize University facilties. This policy supersedes UCLA Policy 61 dated July 1, 1982 and UCLA Policy 62 dated July 1, 1985.
Effective Date: 5/8/2000 |
|
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| March 2000 |
|
Policy
963:
Reproduction of Copyrighted Materials for Teaching and Research - This policy rescinded as subject matter covered in UC Policy & Guidelines on the Reproduction of Copyrighted Materials for Teaching & Research.
Effective Date: 3/27/2000 |
| December 1999 |
|
Policy
570:
Attendance Records, Time Reports and Leave Records for Academic and Staff Personnel - The subject matter contained in this rescinded policy covered in UC Accounting Manual, UCLA Payroll Time Reporting User Guide and other sources.
Effective Date: 12/1/1999 |
| November 1999 |
|
Policy
970:
Affiliation Agreements - Policy revised based on new delegation of authority that assigns responsibility for establishment and management of affiliation agreements to Executive Vice Chancellor, Provosts, selected Vice Provosts, Deans of graduate programs and of Continuing Education & Extension. This policy supersedes UCLA Policy 970, dated May 1, 1982.
Effective Date: 11/9/1999 |
|
Procedure
970.1:
Review and Approval of Affiliation Agreements - This procedure has been rescinded effective November 9, 1999. Refer to revised UCLA Policy 970 for more information.
Effective Date: 11/9/1999 |
| October 1999 |
|
Procedure
840.1:
Directory Boards - Revised procedures for updating campus directory boards. This procedure supersedes UCLA Procedure 840.1, dated January 1, 1978.
Effective Date: 10/1/1999 |
| September 1999 |
|
Policy
602:
Federal Privacy Act - Notices Regarding Social Security Numbers - Revised policy provides updated guidelines to campus units in requesting Social Security numbers. This policy supersedes UCLA Policy 602.1, dated March 8, 1977.
Effective Date: 9/1/1999 |
|
Procedure
740.1:
Low-Value Purchases - Revised policies & procedures governing low-value purchases with updated listing of purchases and transactions which are not permitted. This procedure supersedes UCLA Procedure 740.1, dated October 1, 1987.
Effective Date: 9/1/1999 |
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Procedure
860.2:
Security Arrangements for Special Visitors - Revised and expanded list of information required from Requestor and UCLAPD now secures license and insurance policy or bond from external security services if utilized. This procedure supersedes UCLA Procedure 60.2, dated April 1, 1983.
Effective Date: 9/1/1999 |
| June 1999 |
|
Procedure
160.1:
Employee Death Reporting - Revised procedures for the timely reporting of a University employee's death to responsible campus officials who, in turn, respond with proper notifications and actions. This procedure supersedes UCLA Procedure 670.1, dated November 1, 1981.
Effective Date: 6/21/1999 |
|
Procedure
570.1:
Transfer of Vacation and Sick Leave Accruals - The subject matter contained in this rescinded procedure is covered in the UCOP Accounting Manual, section P-196-13.
Effective Date: 6/17/1999 |
|
Procedure
850.1:
Placement of Temporary Structures on the UCLA Campus - Revised procedure expands upon existing UCLA regulations relating to the placement of temporary structures on the UCLA campus to insure the campus will not be adversely impacted by establishing formal request and review procedures. This procedure supersedes UCLA Procedure 850.1, dated February 1, 1985.
Effective Date: 6/1/1999 |
| May 1999 |
|
Policy
1210:
UCLA Endowed Chairs - This policy has been rescinded effective as May 18, 1999. The subject matter covered in this policy may be found at The UCLA Call, Appendix 18, Policies and Procedures for UCLA Endowed Chairs, Endowments, and Professorial Name Chairs, and is based upon UCOP APM Policy 191, Policy on Endowed Chairs & Professorships.
Effective Date: 5/18/1999 |
|
Policy
160:
Faculty, Staff, or Student Death Response and Reporting - New policy establishes certain responsibilities concerning notifications that need to be made to various campus administrators and service departments in the event of a faculty, staff, or student death. Created to provide overarching policy statement to existing Employee Death Reporting and new Stud
Effective Date: 5/1/1999 |
|
Procedure
348.1:
Student Sponsorship; Agreements, Billing, and Collection of Fees - Revised procedures whereby UCLA students may register without paying mandatory fees by securing a Sponsor external to UCLA who agrees to pay such fees. This procedure supersedes UCLA Policy 530.1, dated April 1, 1984.
Effective Date: 5/1/1999 |
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Policy
992:
Research Involving Recombinant DNA Molecules - Revised policy describes how UCLA complies with NIH Guidelines for research involving recombinant DNA. This policy supersedes UCLA Policy 1140, dated January 1, 1984.
Effective Date: 5/1/1999 |
| April 1999 |
|
Policy
880:
Assignment and Management of Campus Space - Revised policy specifies responsibility for the allocation and reallocation of facilities space for campus activities based on programmatic need and academic priorities. This policy supersedes UCLA Policy 410, dated May 1, 1979.
Effective Date: 4/28/1999 |
|
Procedure
880.1:
Requests for Additional Space or Modifications to Existing Space - Revised procedures for requesting additional campus space or modifications to existing space. This procedure supersedes UCLA Procedure 410.1, dated May 1, 1979.
Effective Date: 4/28/1999 |
|
Policy
303:
Professional Medical Malpractice and Liability Coverage - Establishes new policies and procedures by which the UCLA School of Medicine, the UCLA Medical Centers, and the UCLA Medical Group will extend coverage to certain faculty members and other eligible health care professionals.
Effective Date: 4/27/1999 |
|
Policy
740:
Purchasing Goods and Services - Revised campus approval authorities, responsibilities and restrictions for the purchase of goods and services. This policy superedes UCLA Policy 740, dated January 4, 1982.
Effective Date: 4/27/1999 |
|
Procedure
120.1:
Producing Records Under Subpoena Duces Tecum and Deposition Subpoenas - Revised procedures for processing requests and producing records by responsible officers from Records Management. This procedure supersedes UCLA Policy 20.1, dated September 1, 1977.
Effective Date: 4/23/1999 |
| March 1999 |
|
Policy
315:
Mail & Document Services - Document Services - Revised description of Document Services Department, its role on campus and the various services offered around and adjacent to the campus. This policy supersedes UCLA Policy 330, dated November 1, 1982.
Effective Date: 3/1/1999 |
|
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| January 1999 |
|
Procedure
303.1:
Medical Malpractice Suit Settlement - Revised procedures for seeking settlement of medical malpractice lawsuits in consideration of rising costs of such litigation to the University. This procedure supersedes UCLA Policy 1010.1, dated November 30, 1977.
Effective Date: 1/1/1999 |
|
Policy
863:
Filming and Photography on Campus - Revised requirements and restrictions for commercial filming or photography on the UCLA campus.
Effective Date: 1/1/1999 |
|
Procedure
880.2:
Requests for Off-Campus Real Property Leasing - Revised criteria for determining if leasing of off-campus facilities is warranted and procedures for requesting and securing lease. This procedure supersedes UCLA Procedure 410.2, dated May 1, 1979.
Effective Date: 1/1/1999 |
| July 1998 |
|
Policy
110:
Use of the University's Names, Seals, and Trademarks - References to campus departments, officers, services updated. No substantive changes to previous version. This policy supersedes UCLA Policy 10, dated July 1, 1988.
Effective Date: 7/1/1998 |
|
Policy
112:
Naming of University Facilities and Organizational Units for Individuals - References to campus departments, officers, services updated. No substantive changes to previous version. This policy superseded UCLA Policy 830.1, dated September 1, 1980.
Effective Date: 7/1/1998 |
|
Procedure
112.1:
Requests to Name a Campus Facility in Honor of an Individual - References to campus departments, officers, services updated. No substantive changes to previous version. This procedure supersedes UCLA Policy 830.1, dated September 1, 1980.
Effective Date: 7/1/1998 |
|
Policy
115:
Display of Flags - References to campus departments, officers, services updated. No substantive changes to previous version. This policy supersedes UCLA Policy 30, dated July 1, 1991.
Effective Date: 7/1/1998 |
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Procedure
115.1:
Lowering of University Flag to Half-Mast (Upon Death of Employee or Elected Student Official) - References to campus departments, officers, services updated. No substantive changes to previous version. This procedure supersedes UCLA Procedure 30.1, dated July 1, 1991.
Effective Date: 7/1/1998 |
|
Policy
125:
Offer of Monetary Rewards in Criminal Investigations - References to campus departments, officers, services updated. No substantive changes to previous version. This policy supersedes UCLA Policy 25, dated January 1, 1987.
Effective Date: 7/1/1998 |
|
Procedure
130.3:
Miscellaneous Property Insurance: Securing Coverage and Submitting Claims - The subject matter covered in this rescinded procedure is now contained in UCLA Procedure 300.2.
Effective Date: 7/1/1998 |
|
Procedure
160.2:
Student Death Response and Reporting - New procedures establishes an ad hoc team to ensure proper administrative responses are made by University staff in the event of a student death. Written to specifically address student death response and reporting responsibilities by campus administrators and to complement the existing Employee Dea
Effective Date: 7/1/1998 |
|
Procedure
210.1:
Student Debt Grievances - References to campus departments, officers, services updated. No substantive changes to previous version. This procedure supersedes UCLA Procedure 210.1, dated June 1, 1979
Effective Date: 7/1/1998 |
|
Policy
220:
Disclosure of Information from Student Records - Revised policy provides UCLA interpretation of Federal regulations governing the disclosure of information from students’ records. This policy supersedes UCLA Policy 220, dated February 1, 1981.
Effective Date: 7/1/1998 |
|
Procedure
220.1:
Student Grievances Regarding Challenge to Content of Student Records Under the Family Educational Rights and Privacy Act - References to campus departments, officers, services updated. No substantive changes to previous version. This procedure supersedes UCLA Procedure 220.1, dated February 1, 1981.
Effective Date: 7/1/1998 |
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Procedure
230.1:
Student Grievances Regarding Violation of Anti-discrimination Laws or University Policies on Sex, Ethnic, or Disability Discrimination - Revised procedures for student filing of formal grievance and steps taken to bring about a resolution. This procedure supersedes UCLA Procedure 230.1, dated December 1, 1978.
Effective Date: 7/1/1998 |
|
Policy
300:
University Insurance and Risk Management - Revised description of University’s risk management approach, coverages. This poliy supersedes UCLA Policy 130, dated May 1, 1979.
Effective Date: 7/1/1998 |
|
Procedure
300.1:
General, Auto and Employment Practices Liability Insurance, Claims and Lawsuits - Revised description of University’s General and Auto Liability Insurance Program including filing and handling claims and lawsuits. This procedure supersedes UCLA Procedure 300.1, dated July 1, 1998.
Effective Date: 7/1/1998 |
|
Procedure
300.2:
University Property Insurance, Securing Coverage and Reporting Claims - Revised description of coverage under the University’s Self-Insurance Program and procedures for filing claims. This procedure supersedes UCLA Procedure 130.2, dated May 1, 1979.
Effective Date: 7/1/1998 |
|
Procedure
300.3:
University Owned or Leased Motor Vehicles: Physical Damage Insurance, Coverage, Accident Reporting, and Claims Procedures - Revised description of coverages and procedures for reporting accidents and recovering costs for loss or damage to University vehicles. This procedure supersedes UCLA Policy 130.4, dated May 1, 1979.
Effective Date: 7/1/1998 |
|
Procedure
300.4:
Fine Arts and Collections Insurance - Revised description of coverage and eligible art works, procedures for securing coverage and for filing claims for loss or damage. This procedure supersedes UCLA Procedure 130.5, dated May 1, 1979.
Effective Date: 7/1/1998 |
|
Procedure
300.5:
Transit Insurance, Securing Coverage and Reporting Claims - Revised description of coverage and procedures for securing coverage and submitting claims for loss or damage. This procedure supersedes UCLA Policy 130.6, dated May 1, 1979.
Effective Date: 7/1/1998 |
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Policy
305:
Workers' Compensation Rate Additive Program - Revised description of program and the criteria by which requests for funding are evaluated by the Rate Additive Committee. This policy supersedes UCLA Policy 131.1, dated April 1, 1986.
Effective Date: 7/1/1998 |
|
Procedure
305.1:
Workers' Compensation Rate Additive Program Funding Guidelines - Revised procedures for developing funding proposals for new and continuing programs. This procedure supersedes UCLA Procedure 131.1, dated April 1, 1986.
Effective Date: 7/1/1998 |
|
Policy
310:
UCLA Mail Services - References to campus departments, officers, services updated. No substantive changes to previous version. This policy supersedes UCLA Policy 310, dated January 1, 1991.
Effective Date: 7/1/1998 |
|
Procedure
310.1:
Mail Services (Campus, Intercampus, U.S., and International Mail) - References to campus departments, officers, services updated. No substantive changes to previous version. This procedure supersedes UCLA Procedure 310.1, dated January 1, 1991.
Effective Date: 7/1/1998 |
|
Procedure
310.5:
Messenger Service - References to campus departments, officers, services updated. No substantive changes to previous version. This procedure supersedes UCLA Procedure 310.5, dated January 1, 1991.
Effective Date: 7/1/1998 |
|
Procedure
310.6:
Postal Supplies Ordering - References to campus departments, officers, services updated. No substantive changes to previous version. This procedure supersedes UCLA Procedure 310.6, dated January 1, 1991.
Effective Date: 7/1/1998 |
|
Policy
311:
Access to and Use of University Mailing Lists - References to campus departments, officers, services updated. No substantive changes to previous version.
Effective Date: 7/1/1998 |
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Procedure
320.1:
Use of University Rental Pool Vehicles - References to campus departments, officers, services updated. No substantive changes to previous version. This procedure supersedes UCLA Procedure 320.1, dated May 16, 1984.
Effective Date: 7/1/1998 |
|
Policy
340:
Sales and Service Activities and Service Enterprises: Recharge Rates, User Fees, and Budgets - References to campus departments, officers, services updated. No substantive changes to previous version. This Policy supersedes UCLA Policy 510.1, dated July 1, 1989.
Effective Date: 7/1/1998 |
|
Policy
345:
Short Term Investment Pool (STIP) Income on Gifts, Grants, and Endowments - References to campus departments, officers, services updated. No substantive changes to previous version. This policy supersedes UCLA Policy 520, dated September 1, 1989.
Effective Date: 7/1/1998 |
|
Policy
347:
Recovery of Operating Costs from Private Gifts - References to campus departments, officers, services updated. No substantive changes to previous version. Supersedes UCLA Policy 521, dated July 1, 1982.
Effective Date: 7/1/1998 |
|
Procedure
360.1:
Misappropriation of University Assets by University Academic, Staff and Student Employees - References to campus departments, officers, services updated. No substantive changes to previous version. This procedure supersedes UCLA Procedure 560.1, dated May 1, 1990.
Effective Date: 7/1/1998 |
|
Procedure
510.2:
Preparing and Routing Interdepartmental Recharge Requests - The subject matter contained in this rescinded procedure is covered in the UCLA Accounting Training Course.
Effective Date: 7/1/1998 |
|
Procedure
511.1:
Payroll Expenditure Transfer (Form UPAY 646-4) - This procedure has been rescinded effective July 1, 1998.
Effective Date: 7/1/1998 |
|
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Procedure
511.2:
Preparing and Routing the Non-Payroll Expenditure Adjustment Request - The subject matter contained in this rescinded procedure is covered in the UCLA Accounting Training Course.
Effective Date: 7/1/1998 |
|
Policy
540.1:
Approval of Expenditures for Memberships in Scholarly and Professional Organizations - The subject matter contained in this rescinded policy has been superseded by information contained in the UC Accounting Manual D-371-16 and UC Business & Finance Bulletin G-43 (PDF).
Effective Date: 7/1/1998 |
|
Policy
541:
Official Entertainment Policy - The subject matter contained in this rescinded policy has been superseded by information contained in the UC Accounting Manual D371-16.25 and UC Business & Finance Bulletin BUS-79 (PDF).
Effective Date: 7/1/1998 |
|
Procedure
541.1:
Official Entertainment Procedure - The subject matter contained in this rescinded procedure has been superseded by information contained in the UC Accounting Manual D371-16.25 and UC Business & Finance Bulletin BUS-79 (PDF).
Effective Date: 7/1/1998 |
|
Policy
542:
Policy Governing Travel - The subject matter contained in this rescinded policy has been superseded by information contained in UC Business and Finance Bulletin G-28.
Effective Date: 7/1/1998 |
|
Procedure
542.1:
Accounting for Travel Expenses - The subject matter contained in this rescinded procedure has been superseded by information contained in UC Business and Finance Bulletin G-28.
Effective Date: 7/1/1998 |
| Policy 550: Official Documentation Supporting Financial Transactions - The subject matter contained in this rescinded procedure has been superseded by UCLA Financial Policy - |